{"id":14127,"date":"2020-06-13T12:00:03","date_gmt":"2020-06-13T19:00:03","guid":{"rendered":"https:\/\/teachinginhighered.com\/?page_id=14127"},"modified":"2021-03-13T07:47:11","modified_gmt":"2021-03-13T15:47:11","slug":"productivity-tools","status":"publish","type":"page","link":"https:\/\/teachinginhighered.com\/productivity-tools\/","title":{"rendered":"The Productive Online and Offline Professor"},"content":{"rendered":"\r\n<h3>THE PRODUCTIVE ONLINE AND OFFLINE PROFESSOR<\/h3>\r\n<p><img data-opt-id=1065399893  fetchpriority=\"high\" decoding=\"async\" title=\"cover-productive-online-and-offline-professor\" src=\"https:\/\/images.coachingforleaders.com\/cb:ztCJ~31fd5\/w:auto\/h:auto\/q:mauto\/f:best\/ig:avif\/https:\/\/teachinginhighered.com\/wp-content\/uploads\/2020\/06\/cover-productive-online-and-offline-professor.png\" alt=\"cover-productive-online-and-offline-professor\" width=\"750\" height=\"1050\" \/><\/p>\r\n<p>The Productive Online and Offline Professor is a practical guide for fulfilling our roles with excellence and joy while managing other priorities in our personal and professional lives. The book aims to reduce the friction in the way we approach our work, yet recognizes we have individual differences in what will work best.<\/p>\r\n<p>Author: Bonni Stachowiak<br \/>Series forward: Katie Linder<br \/>Forward: Robert Talbert<\/p>\r\n<h1>CONSOLIDATED LIST OF TOOLS + RESOURCES<\/h1>\r\n<p>As with all things technology, I recommend you talk with information technology professionals at your institution as you consider which of the following tools to adopt. There are two primary reasons for this recommendation. First, there are privacy laws (such as FERPA in the United States) and university policies that dictate what kind of information is allowed to be stored outside the school's technology systems. Additionally, your IT department may already support a given tool and remove cost as a factor and better protect you and your students from privacy concerns.<\/p>\r\n<h3>AUTOMATION SERVICES<\/h3>\r\n<p>Tools that let you automate steps you perform regularly. Like getting a reminder text or email when the forecast calls for rain the next day. Or adding a task to your todo list whenever an email comes in that has a subject line that starts with the following indicator &#8211; Todo:<\/p>\r\n<ul>\r\n<li><a href=\"https:\/\/zapier.com\">Zapier<\/a>^<\/li>\r\n<li><a href=\"https:\/\/ifttt.com\/\">IFTTT<\/a>^<\/li>\r\n<li><a href=\"https:\/\/flow.microsoft.com\/en-us\/\">Microsoft Power Automate<\/a><\/li>\r\n<\/ul>\r\n<h3>BOOKMARK SERVICES<\/h3>\r\n<p>Places to save digital bookmarks like links to interesting articles or videos you want to be able to reference later on.<\/p>\r\n<ul>\r\n<li><a href=\"https:\/\/raindrop.io\/\">Raindrop.io<\/a>^<\/li>\r\n<li><a href=\"http:\/\/pinboard.in\/\">Pinboard<\/a><\/li>\r\n<li><a href=\"https:\/\/www.diigo.com\">Diigo<\/a><\/li>\r\n<li>\u00a0<\/li>\r\n<\/ul>\r\n<h3>CALENDAR (SEE PLANNER FOR ANALOG OPTIONS)<\/h3>\r\n<p>Allows you to manage all your events in one place. Send and receive invites to events. Sync calendar across multiple devices (computer, smart phone, etc.).<\/p>\r\n<ul>\r\n<li><a href=\"https:\/\/flexibits.com\/fantastical\">Fantastical<\/a>^<\/li>\r\n<li><a href=\"https:\/\/www.google.com\/calendar\/about\/\">Google Calendar<\/a><\/li>\r\n<li><a href=\"https:\/\/support.apple.com\/guide\/calendar\/welcome\/mac\">Apple Calendar<\/a><\/li>\r\n<li><a href=\"https:\/\/outlook.live.com\/owa\/\">Outlook<\/a> (combination of functions, including calendar)<\/li>\r\n<\/ul>\r\n<h3>CHECKLISTS<\/h3>\r\n<p>Another terrific method for boosting our productivity and reducing friction in our work is the simple act of creating checklists for steps we take on a regular basis.<\/p>\r\n<ul>\r\n<li><a href=\"https:\/\/amzn.to\/2Abzvnw\" target=\"_blank\" rel=\"noopener noreferrer\">The Checklist Manifesto, by Atul Gawande<\/a>^^<\/li>\r\n<li><a href=\"https:\/\/teachinginhighered.com\/2012\/04\/19\/use-checklists-to-teach-more-effectively-and-efficiently-in-higher-ed\/\" target=\"_blank\" rel=\"noopener noreferrer\">Use Checklists for Greater Efficiency<\/a><\/li>\r\n<li><a href=\"https:\/\/teachinginhighered.com\/2013\/07\/19\/checklists2\/\" target=\"_blank\" rel=\"noopener noreferrer\">Checklists for Class Planning<\/a><\/li>\r\n<li><a href=\"https:\/\/teachinginhighered.com\/podcast\/the-power-of-checklists\/\" target=\"_blank\" rel=\"noopener noreferrer\">Podcast: The Power of Checklists<\/a><\/li>\r\n<\/ul>\r\n<h3>CLOUD STORAGE<\/h3>\r\n<p>Storing files on a company's server (computer) instead of or in addition to saving them on your local hard drive. Then, if your computer crashes or is stolen, you still have access to your files.<\/p>\r\n<ul>\r\n<li><a href=\"https:\/\/www.dropbox.com\">Dropbox<\/a>^<\/li>\r\n<li><a href=\"https:\/\/onedrive.live.com\/about\/en-us\/\">Microsoft OneDrive<\/a><\/li>\r\n<li><a href=\"https:\/\/www.google.com\/drive\/\">Google Drive<\/a><\/li>\r\n<\/ul>\r\n<h3>COLLABORATIVE WRITING APPLICATIONS<\/h3>\r\n<p>Ways to write in collaboration with others.<\/p>\r\n<ul>\r\n<li><a href=\"https:\/\/paper.dropbox.com\">Dropbox Paper<\/a>^<\/li>\r\n<li><a href=\"https:\/\/www.google.com\/docs\/about\/\">Google Docs<\/a>^<\/li>\r\n<li><a href=\"https:\/\/quip.com\/\">Quip<\/a><\/li>\r\n<\/ul>\r\n<h3>COMMUNICATION TOOLS<\/h3>\r\n<p>Methods for keeping in touch with students outside of the LMS and\/or a classroom.<\/p>\r\n<ul>\r\n<li><a href=\"https:\/\/www.remind.com\/\">Remind<\/a>^<\/li>\r\n<li><a href=\"https:\/\/slack.com\/\">Slack<\/a><\/li>\r\n<li>Communicating about reference letter requests: <a href=\"https:\/\/www.evernote.com\/l\/AANKLzLdHElOfqxTNyQtS7LZQiF0TeBUvAw\" target=\"_blank\" rel=\"noopener noreferrer\">Sample verbiage that links to online request form<\/a><\/li>\r\n<\/ul>\r\n<h3>EMAIL MANAGEMENT SERVICES<\/h3>\r\n<p>Sorts emails using automation to leave the most important ones in your inbox, while moving the others into folders for you to look at after you have dealt with the most important messages.<\/p>\r\n<ul>\r\n<li><a href=\"https:\/\/www.sanebox.com\/cfl\">SaneBox<\/a>^^<\/li>\r\n<li><a href=\"https:\/\/www.google.com\/gmail\/about\/\">Gmail Smart Filters<\/a><\/li>\r\n<\/ul>\r\n<h3>LEARNING MANAGEMENT SYSTEMS (LMS)<\/h3>\r\n<p>A central hub for teaching and learning-related activities. Grading, communicating, teaching.<\/p>\r\n<ul>\r\n<li><a href=\"https:\/\/www.canvaslms.com\/\">Canvas<\/a>^<\/li>\r\n<li><a href=\"https:\/\/www.blackboard.com\/higher-education\/index.html\">Blackboard<\/a><\/li>\r\n<li><a href=\"https:\/\/www.d2l.com\/\">D2L<\/a> (formerly Desire2Learn)<\/li>\r\n<\/ul>\r\n<h3>NOTES APPLICATIONS<\/h3>\r\n<p>Application that stores notes in various formats. These can be used most effectively for the organizing portion of your GTD system.<\/p>\r\n<ul>\r\n<li><a href=\"https:\/\/evernote.com\/\">Evernote<\/a>^<\/li>\r\n<li><a href=\"https:\/\/www.onenote.com\">Microsoft OneNote<\/a><\/li>\r\n<li><a href=\"https:\/\/keep.google.com\/\">Google Keep<\/a><\/li>\r\n<li><a href=\"https:\/\/bear.app\/\">Bear<\/a><\/li>\r\n<li><a href=\"https:\/\/getdrafts.com\/\">Drafts<\/a>^<\/li>\r\n<li><a href=\"https:\/\/agenda.com\/\">Agenda<\/a>^<i> (date-based notes)<\/i><\/li>\r\n<\/ul>\r\n<h3>PLANNERS<\/h3>\r\n<p>Analog planners to track tasks, calendars, goals, etc.<\/p>\r\n<ul>\r\n<li><a href=\"https:\/\/coachingforleaders.com\/fullfocusplanner\">Full Focus Planner<\/a>^^<\/li>\r\n<li><a href=\"https:\/\/passionplanner.com\">Passion Planner<\/a>^<\/li>\r\n<li><a href=\"https:\/\/bulletjournal.com\/\">Bullet Journal<\/a><\/li>\r\n<li><a href=\"https:\/\/www.gettoworkbook.com\/\">Get to Workbook<\/a><\/li>\r\n<li><a href=\"https:\/\/en.wikipedia.org\/wiki\/Hipster_PDA\">Hipster PDA<\/a><\/li>\r\n<\/ul>\r\n<h3>PODCAST CATCHERS<\/h3>\r\n<p>App that lets you listen to a podcast on a smartphone or other portable device.<\/p>\r\n<ul>\r\n<li><a href=\"https:\/\/overcast.fm\/\">Overcast<\/a>^<\/li>\r\n<li><a href=\"https:\/\/itunes.apple.com\/us\/app\/apple-podcasts\/id525463029\">Apple Podcasts<\/a><\/li>\r\n<li><a href=\"https:\/\/podcasts.google.com\/about\">Google Podcasts<\/a><\/li>\r\n<li><a href=\"https:\/\/tunein.com\/\">TuneIn<\/a><\/li>\r\n<li><a href=\"https:\/\/www.stitcher.com\/\">Stitcher<\/a><\/li>\r\n<li><a href=\"https:\/\/open.spotify.com\/genre\/podcasts-page\">Spotify<\/a><\/li>\r\n<\/ul>\r\n<h3>PROJECT MANAGEMENT SOFTWARE (FOR TEAMS)<\/h3>\r\n<p>Used for helping teams capture and communicate progress toward goals and project completion.<\/p>\r\n<ul>\r\n<li><a href=\"https:\/\/products.office.com\/en-us\/microsoft-teams\/group-chat-software\">Microsoft Teams<\/a>^<\/li>\r\n<li><a href=\"https:\/\/asana.com\">Asana<\/a><\/li>\r\n<li><a href=\"https:\/\/basecamp.com\/\">Basecamp<\/a><\/li>\r\n<\/ul>\r\n<h3>RSS SERVICES<\/h3>\r\n<p>Collect the most relevant information from the web into a single place. Real simple syndication (RSS). It is like a custom newspaper for the internet.<\/p>\r\n<ul>\r\n<li><a href=\"https:\/\/feedly.com\">Feedly<\/a><\/li>\r\n<li><a href=\"https:\/\/www.inoreader.com\/\">Inoreader<\/a>^<\/li>\r\n<li><a href=\"https:\/\/feedbin.com\/\">Feedbin<\/a><\/li>\r\n<\/ul>\r\n<h3>TEXT EXPANSION APPLICATIONS<\/h3>\r\n<p>Type just a few characters and have them expand to a longer string to automate those things you find yourself repeatedly typing (such as email signatures, reference letters, reminder emails, etc.).<\/p>\r\n<ul>\r\n<li><a href=\"https:\/\/textexpander.com\">TextExpander<\/a>^^<\/li>\r\n<li><a href=\"http:\/\/www.16software.com\/breevy\/\">Breevy<\/a><\/li>\r\n<\/ul>\r\n<h3>SCHEDULING SERVICES<\/h3>\r\n<p>Allow students to book times to meet with you. These services let you specify what time blocks you are available (such as during office hours) and some of them sync with your calendar so if an appointment gets added during those times, it does not show the time as available when students go to schedule with you.<\/p>\r\n<ul>\r\n<li><a href=\"http:\/\/coachingforleaders.com\/acuity\" target=\"_blank\" rel=\"noopener noreferrer\">Acuity Scheduling<\/a>^^<\/li>\r\n<li><a href=\"https:\/\/youcanbook.me\/\">YouCanBook.me<\/a><\/li>\r\n<li><a href=\"https:\/\/community.canvaslms.com\/docs\/DOC-10719-6795261285\">Canvas LMS Scheduler tool<\/a><\/li>\r\n<\/ul>\r\n<h3>SCREENCASTING APPLICATIONS<\/h3>\r\n<p>Record your screen to demonstrate how to do a task or to present a slide deck for your students.<\/p>\r\n<ul>\r\n<li><a href=\"https:\/\/screencast-o-matic.com\/\">Screencast-O-Matic<\/a><\/li>\r\n<li><a href=\"https:\/\/www.techsmith.com\/screen-capture.html\">SnagIt<\/a><\/li>\r\n<li><a href=\"https:\/\/www.arcmedia.com\/\">Arc<\/a> (video learning platform that integrates with Canvas LMS; has screencasting capabilities built in)<\/li>\r\n<\/ul>\r\n<h3>SOCIAL MEDIA<\/h3>\r\n<p>Ways of cultivating a personal learning network (PLN) to support lifelong learning and a personal knowledge management (PKM) system.<\/p>\r\n<ul>\r\n<li><a href=\"https:\/\/twitter.com\/\">Twitter<\/a><\/li>\r\n<li><a href=\"https:\/\/www.instagram.com\/\">Instagram<\/a> (lately I am finding lots of bullet journaling inspiration here)<\/li>\r\n<li><a href=\"https:\/\/buffer.com\/\">Buffer<\/a> (automate the sharing of social media posts)<\/li>\r\n<li><a href=\"https:\/\/meetedgar.com\/\">MeetEdgar<\/a> (&#8220;social media auto pilot&#8221;)<\/li>\r\n<li><a href=\"https:\/\/publer.io\/\">Publer<\/a>^ (automate sharing on social media)<\/li>\r\n<\/ul>\r\n<h3>TASK MANAGERS<\/h3>\r\n<p>Tool that keeps track of projects and tasks.<\/p>\r\n<ul>\r\n<li><a href=\"https:\/\/www.omnigroup.com\/omnifocus\">OmniFocus<\/a>^<\/li>\r\n<li><a href=\"https:\/\/learnomnifocus.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">Learn OmniFocus<\/a><\/li>\r\n<li><a href=\"https:\/\/bulletjournal.com\/\">Bullet Journal method<\/a><\/li>\r\n<li><a href=\"https:\/\/todoist.com\">Todoist<\/a><\/li>\r\n<\/ul>\r\n<h3>VIDEO CONFERENCING SERVICES<\/h3>\r\n<p>Connect with one or more people using your computer or smartphone camera and microphone.<\/p>\r\n<ul>\r\n<li><a href=\"https:\/\/zoom.us\/\">Zoom<\/a>^^<\/li>\r\n<li><a href=\"https:\/\/www.skype.com\/en\/\">Skype<\/a><\/li>\r\n<li><a href=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/microsoft-teams\/online-meeting-solutions\" target=\"_blank\" rel=\"noopener noreferrer\">Microsoft Teams Web Conferencing<\/a><\/li>\r\n<\/ul>\r\n<p>Items with one carrot ( ^ ) indicate the tool I use in my productivity system.<\/p>\r\n<p>Items with two carrots ( ^^ ) are affiliate links. That means we may be compensated a small amount, if you use that link and make a purchase. In all cases, they are also what we use in our own productivity systems.<\/p>\r\n","protected":false},"excerpt":{"rendered":"<p>THE PRODUCTIVE ONLINE AND OFFLINE PROFESSOR The Productive Online and Offline Professor is a practical guide for fulfilling our roles with excellence and joy while managing other priorities in our personal and professional lives. The book aims to reduce the friction in the way we approach our work, yet recognizes we have individual differences in [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"parent":0,"menu_order":15,"comment_status":"closed","ping_status":"closed","template":"page-builder.php","meta":{"_acf_changed":false,"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","footnotes":"","_links_to":"","_links_to_target":""},"coauthors":[195],"class_list":{"0":"post-14127","1":"page","2":"type-page","3":"status-publish","5":"entry","6":"gs-1","7":"gs-odd","8":"gs-even","9":"gs-featured-content-entry"},"acf":[],"_links":{"self":[{"href":"https:\/\/teachinginhighered.com\/wp-json\/wp\/v2\/pages\/14127","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/teachinginhighered.com\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/teachinginhighered.com\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/teachinginhighered.com\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/teachinginhighered.com\/wp-json\/wp\/v2\/comments?post=14127"}],"version-history":[{"count":0,"href":"https:\/\/teachinginhighered.com\/wp-json\/wp\/v2\/pages\/14127\/revisions"}],"wp:attachment":[{"href":"https:\/\/teachinginhighered.com\/wp-json\/wp\/v2\/media?parent=14127"}],"wp:term":[{"taxonomy":"author","embeddable":true,"href":"https:\/\/teachinginhighered.com\/wp-json\/wp\/v2\/coauthors?post=14127"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}